As more and more businesses are moving to a Remote Work & Video Conferencing platform, your team at Iron Grid wants to make sure that every precaution is taken to ensure that you and your associates remain safe and your data secure during this already stressful time.
Video conferencing and communications as of recent weeks have brought to light some security concerns regarding the popular video conferencing platform known as Zoom. Most notably, hackers have begun a practice known as ‘Zoom bombing’ where they gain access to established Zoom meetings and post things such as profanity, graphic videos and expose users to other unsavory/upsetting content.
Keeping Your Zoom Meeting Secure
While not completely fool-proof, enacting the following list of practices for each meeting will make it harder for hackers to ‘Zoom Bomb’ your weekly project meetings:
- Avoid using your personal ID for your Zoom meetings. Instead, use an ID that is exclusive to each individual meeting to make it harder for hackers to figure out your meeting ID. For more information on Meeting IDs and how to generate them for your meetings, check out Zoom’s Meeting ID information page.
- Enable the ‘waiting room’ feature so that you and other Zoom Meeting hosts will be able to see who is attempting to join a meeting so that you may also screen who is attempting to access each of your meetings.
- Disable options that allow other users to join the meeting before you or the other hosts arrive, you may also disable features such as screen sharing for those who are not currently hosting meetings to keep control of what is available on the screen.
- Make sure to always lock meetings to outsiders after all of your attendees are present. Make sure to also set a secondary host in case your internet connection drops during your meeting so that your co-host can let you back into the session.
Zoom Alternatives for Video Conferencing & Online Meetings
If you are unsure or if you feel uncomfortable continuing to use Zoom for your remote meetings, never fear! There are plenty of other options out there for users who want to remain secure.
Microsoft Teams: Video, Text & Voice Calls Made Easy (250 Users)
Microsoft Teams not only offers a collaborative place for you and your colleagues, it also makes communication and file sharing easy and instantaneous. The best part? If your business has Office 365 already set up on your device, you probably already have it available on your work computer.
You can even support up to 250 people on a video call simultaneously. Let’s not forget, not only can you screen share, but because the product was created by Microsoft, it also plays very nicely with the rest of the Microsoft Office Suite. There are even apps available for Windows, Android and iPhones as well!
Skype: Old Reliable (20 Users)
Skype has been around for quite awhile, but with good reason. Skype for business comes installed with most Windows Operating Systems and you can hold small meetings. While it is intended to be fully replaced with Microsoft Teams in the future, it might be a reasonable alternative for businesses that have fewer than 20 people in their office and do not subscribe to Office 365 services.
Google Duo: When You Don’t Need all the Bells & Whistles (12 Users)
If you aren’t looking to spend any extra cash on a video conferencing solution, Google Duo might be the way to go. Duo supports both audio and video calls for up to 12 people at a time and is available on mobile and via web browser.